COVID-19 SAFETY POLICIES & PROCEDURES

At Harbour City Theatre we are committed to keeping you safe. Please Review our COVID safety plans and let us know if you have any questions!

Harbour City Theatre

Covid 19 Code of Conduct

Guests and staff at Harbour City Theatre should always feel safe and respected. Harbour City Theatre reserves the right to ask guest to leave if they are unable to follow the following health, safety, and respectful behavior Guidelines.

  • Please do not enter Harbour City Theatre if you, or any members of your party, are experiencing any symptoms of illness.
  • Staff and guests are required to wear masks during their visit to Harbour City Theatre.
  • Please remain at least six feet (2 metres) away from anyone not in your party at all times.
  • Please do not touch, lean on, or climb on any tables, chairs etc.
  • Do not use offensive language or engage in disruptive behavior. Any behavior, language or sounds that are disruptive, abusive, racist, or harassing or are perceived to be threatening or harassing to guests or staff will not be tolerated.
  • Guest who are suspected of being impaired due to the use of drugs or consumption of alcohol will be asked to leave.
  • We are a smoke free building. This includes e-cigarettes.
  • Photography/recordings are not permitted at any time.
  • In the event of a medical emergency, please approach the nearest staff member or Box Office for assistance.
  • Service animals are welcome but pets are not permitted within Harbour City Theatre.

Thank you and enjoy your visit!

 

Harbour City Theatre Alliance Society

Covid – 19 Health & Safety Policies

Staying home when sick:

The provincial health officer and the BC Centre for Disease Control have issued the following guidance around self-isolation. The following workers should not come into the theatre:

  • Anyone who has had symptoms of COVID-19 I the last 10 days must self-isolate at home; symptoms include fever, shills, new or worsening cough, shortness of breath, sore throat, and new muscle aches or headache.
  • Anyone under the direction of the provincial health officer to self-isolate must follow those instructions.
  • Anyone who has arrived from outside of Canada, or who is a contact of a confirmed Covid-19 case, to self-isolate for 14 days and monitor for symptoms.

Workers who have been exposed to anyone confirmed to have Covid-19, or to anyone with possible symptoms of Covid-19, should call HealthLink BC at 811 for an assessment and to determine any necessary next steps.

If you have symptoms:

Please stay at home, contact 811 and let your supervisor know. Follow the instructions of the local public health authorities and stay in communication with your supervisor. If you are severely ill, call 9-1-1.

If you are at work when symptoms develop, please go home immediately and self-isolate. Avoid using public transit. Call 8-1-1 and follow the instructions of the local public health authorities. If you are severely ill call 9-1-1. If you see another staff member exhibiting symptoms of illness please send them home immediately to self-isolate.

Reducing transmission:

The Harbour City Theatre has introduced the following protocols to reduce transmission within the theatre:

  • Stay home if sick or experiencing any symptoms.
  • Follow all directions from your doctor and/or the provincial health authority.
  • No visitors or meetings allowed. All meetings to be virtual.
  • No work-related travel until further notice.
  • No hand shaking.
  • Practice good hygiene – frequent handwashing with soap and water, use of hand sanitizers, avoiding touching your face, disinfect surfaces or equipment you touch.
  • No sharing of dishes and cutlery. Please bring your own and store them separately or take home nightly.
  • Maintain 6 ft/2 m physical distance whenever possible.
  • Wear a mask properly when guest facing.
  • Do not share pens and common office supplies. Label your own and only use your own.
  • Do not enter offices unless necessary.
  • Clean as you go!

If you have concerns:

If you have concerns around the health and safety of the theatre and staff, please bring them to the attention of the Administrator/General Manager. Good communication is key to our health and safety and we count on everyone to support our health and safety.

If you do not feel that your concerns have been adequately addressed and something unsafe is occurring you should contact WorksafeBC. You can access all WorksafeBC resources online at: WorksafeBC.com

Staying home when sick:

The provincial health officer,the BC Centre for Disease Control and ActsafeBC have issued the following guidance around self-isolation. Do not come to the theatre if you are experiencing any of the following:

  • Anyone who has had symptoms of COVID-19 in the last 10 days must self-isolate at home; symptoms include fever, chills, new or worsening cough, shortness of breath, sore throat, and new muscle aches or headache.
  • Anyone under the direction of the provincial health officer to self-isolate must follow these instructions.
  • Anyone who has arrived from outside of Canada, or who is a contact of a confirmed COVID-19 case, to self-isolate for 14 days and monitor for symptoms.

If you have been exposed to anyone confirmed to have COVID-19, or to anyone with possible symptoms of COVID-19, call HealthLinkBC at 811 for an assessment and to determine any necessary next steps.

If you have symptoms:

Please do not come to the theatre, contact 811. Follow the instructions of the local public health authorities. If you are severely ill, call 911.

If you are at the theatre when symptoms develop, or another guest is exhibiting symptoms of illness please ensure masks on and hands are washed. Go home immediately and self-isolate. Avoid using public transit. Please call 811 and follow the instructions of the local public health authorities. If you are severely ill call 911. The theatre area you were in will be thoroughly and safely disinfected.

Harbour City Theatre COVID-19 Protocols

What to expect during in-person Inspirations classes:

  1. Masks must be worn when entering the building, using the bathroom, and moving around the shared auditorium space and may only be removed on the stage depending on the activity. Please do not touch your mask while you’re wearing it. Wash your hands thoroughly with soap and water for 20 seconds or use hand sanitizer before putting your mask on.

  2. Social distancing rules will apply in the theatre, and the stage has been taped to enforce a 6 foot distance between students.

  3. When you arrive at the theatre please leave your personal effects within the designated seats in the auditorium, go up onto the stage one at a time and remain within the taped out spaces unless you need to use the bathroom

  4. Use hand sanitizer upon arrival, and regularly throughout your time with us.  Ideally bring your own to reduce contact with our dispensers, but we do have them located on the right hand side when you enter the theatre, near the edge of the stage, and numerous other stations throughout the theatre.

  5. After drying your hands in the bathroom throw the towel in the clearly designated bin.

  6. Arrive at your allocated time and not before. Early arrivals will be required to wait outside. 

  7. Be aware of and follow all floor markings within the theatre space and be patient during the class change-over in higher traffic areas.

  8. Our facilitators will diligently sanitize the auditorium between classes, so classes will end 5 minutes before the next class.

  9. No food or drink is to be consumed in the theatre– only bottled water, which is not to be shared
We thank you in advance for complying with these rules, and helping us to keep our theatre and students safe during this time.

LIVE STREAMING

Date Written: June 4th, 2020

Date Approved:

OVERVIEW

    Purpose

    Scope

RESPONSIBILITIES

    For the Employer

    For the Worker

RISK ASSESSMENT

Close contact with others

Frequent or shared contact equipment

Access and Egress of Performers

EQUIPMENT

    Provided

SAFE WORK PROCEDURE

SUPERVISION

REPORTING

SUGGESTIONS

OVERVIEW

This was created in response to many venues and festivals turning to live streaming to sustain their operations. Small venues, large venues, studios, outdoors, or in a garage there are many things to consider to avoid spreading COVID-19.

This document is designed to serve two purposes:

  • As a resource for information and direction to create your own procedure.
  • As a template that you can edit for your own use.

Purpose

To provide instruction on how workers can protect themselves while live streaming from a venue during a viral outbreak or pandemic. 

Scope

Applies to anyone required to be at a live streaming event anytime, whether employee, contractor, or volunteer.

RESPONSIBILITIES

For the Employer

Information

The Employer will:

  • ensure that everyone will have access to a copy of this document.
  • post warning signs outside common areas or in prominent locations when this procedure applies. An example of which, regarding health checks, is here.
  • post warning signs outside the workspace and or studio when this procedure applies. 

Planning

The Employer will 

  • arrange training prior to commencing work.
  • provide advance communication of policies and procedures related to the prevention of spread of COVID-19 to attendees. Check out our ‘Reporting and Communication’ guideline for ideas. 
  • ensure that anyone using a protective mask or shield is trained to use the PPE properly.

Review

The Employer will keep informed regarding public health best practices and orders when a pandemic has been declared and will modify this procedure as necessary.

This procedure should be reviewed annually by the Employer with the workers to ensure that it continues to protect the workers. 

For the Worker

Reporting

The Worker, regardless of whom they work with, will stay home when sick.

The Worker will complete a ‘Health Declaration’.

The Worker will report any illness or symptoms to their supervisor immediately.

Any suggestions or comments regarding the procedure should be directed to the COVID-19 representative, supervisor, JHSC or any reporting process outlined in the employer’s safety program.

RISK ASSESSMENT

Factors to consider when setting up, broadcasting or striking a live stream from a venue during an outbreak or pandemic:

  • Consider the layout of crew, equipment, and performers.
  • Consider performer access and egress, as well as necessary holding areas for people or equipment.

Follow the guidance in Actsafe’s risk assessment COVID-19 document and apply it to your Pandemic Operating Procedure. Once the level of risk is determined, rate your risk as high, medium, or low, as per the guideline.

 

Risks associated with the hazard:

Of Performers and/or Rental Clients present at your venue

 

Probability

(Rare, Unlikely, Moderate, Likely, Very Likely)

 

Impact

(Minor, Moderate, Major, Extreme)

Risk Rating 

(Before controls)

Close contact with others

Moderate

Moderate

Medium

Frequent or shared contact equipment (floors, barres, audio equipment)

Moderate

Moderate

Medium

Access and Egress of Performers

Moderate

Minor

Medium

    
    

Close contact with others

Controls

  • Elimination:
    • Not possible.
  • Substitution: 
    • Not possible.
  • Engineering:
    • Physical distancing in place where possible.
    • Barriers between people in attendance where possible.
    • Barriers for operators (monitors, FOH, and lighting).
    • Limits on occupancy of the booth areas, performance areas, adjoining hallways, washrooms, changing facilities, and/or break rooms.
  • Admin:
    • Post signage in prominent places regarding occupancy limits, physical distancing, hand and respiratory hygiene, and cleaning/sanitization of shared and personal equipment. 
    • Training.
    • Separate operators: LX in the booth, Video in the house, Audio at the back of the house or separate booth.
    • Taped off areas for workers on stage: monitors, flies, etc.
    • Stagger set-up: LX day 1, Audio (Including stage/monitors) day 2, Video day 3.
    • Strike order: Band and personal equipment (band only), followed by house gear onstage. Leave LX restore for another day.
    • Do not load the artists’ gear. Let them handle their own equipment if possible.
    • Stagger breaks and eating opportunities.
    • Promote passive ventilation (open doors and windows procedure) to reduce contact on those areas and better air exchange – closer to an outdoor environment.
    • Request all attendees wear freshly laundered clothes at each rehearsal.
  • Request artists/artistic groups: 
  • consider health and safety protocols when creating and rehearsing their vision.
  • not work for multiple companies at the same time to prevent cross-contamination.
  • PPE:
    • Procedural or surgical masks to be worn by wardrobe workers and cast.
    • Use of gloves (non-allergenic where possible).

Frequent or shared contact equipment

Controls

  • Elimination: 
    • Not possible.
  • Substitution:
    • Ask user groups if they can supply some or all of the equipment they plan on using, especially personal use items such as water bottles, utensils, Tupperware (nothing left behind).
    • In-house gear used by in-house crew and outside gear used by outside users.
  • Engineering:
    • Physical distancing in place where possible.
    • Barriers between people in attendance where possible.
  • Admin:
    • Post signage in prominent places regarding occupancy limits, physical distancing, hand and respiratory hygiene, and cleaning/sanitization of shared and personal equipment. 
    • Training.
    • Stagger breaks and eating opportunities.
      • Consider requesting all utensils, packaging, Tupperware are to be brought in and taken out by the user (nothing left behind).
    • Restrict contact of certain equipment to a few necessary people (such as iPods, iPads, stereo equipment, props, light switches, temperature controls, doorknobs, elevator buttons, etc.).
  • PPE:
  • Procedural or surgical masks to be worn by wardrobe workers and cast.
  • Use of gloves (non-allergenic where possible). 

Access and Egress of Performers

Controls

  • Elimination:
    • Not possible.
  • Substitution: 
    • Consider outdoor venues or staging areas (with limited capacity) to provide more space.
  • Engineering:
    • Provide physical barriers between performers where possible.
  • Admin:
    • Post signage in prominent places regarding occupancy limits, physical distancing, hand and respiratory hygiene, and cleaning/sanitization of shared and personal equipment. 
    • Arrange specific arrival times for artists and have all unnecessary crew clear out when they arrive.
    • Only give the deck to performers after work by the crew is complete.
    • Training.
    • Stagger cast calls, breaks, and eating opportunities.
    • Promote passive ventilation (open doors and windows policy) to reduce contact on those areas and better air exchange – closer to outdoor environment.
    • Request artists/artistic groups: 
      • consider health and safety protocols when creating and rehearsing their vision.
      • not work for multiple companies at the same time to prevent cross-contamination.
  • PPE:
    • Procedural or surgical masks to be worn by wardrobe workers and cast.
    • Use of gloves (non-allergenic where possible).

EQUIPMENT

This section does not include a list of tools that a worker may require to perform the required tasks during their workday. The Supervisor and Worker shall determine what tools are required.

Suggested

  • Vocal microphones
  • Belt pack microphones
  • Headsets
  • Musical instruments
  • Spit-valves from wind instruments
  • Dance floors
  • Flaming hoops
  • Cameras

Safe work procedures for any of the above items should be created if they are present in your venue during a performance or rehearsal. There should be clear communication between the venue and the client/performers as to the SWP and disinfecting protocols, regardless of ownership.

SAFE WORK PROCEDURE

  • Follow instructions from your supervisor
  • Implement the following controls to reduce or eliminate the risk:

SUGGESTIONS

  • Contact Actsafe if you need help navigating you own risk assessments. 
  • You will likely need to review COVID specific risk assessments and procedures more frequently as the information evolves.
  • Remember to put N/A for controls that didn’t apply to your organization to demonstrate that you have considered them.
  • Move higher risk hazards to the top of the table to demonstrate they were addressed first.

WORK SAFE BC COVID-19 SAFETY Plan